Health & Safety, Rules and the Fine Print

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Health & Safety, Rules and the Fine Print 2017-05-19T00:12:19+00:00

Copy of Participant Declaration to be Signed Upon Entry to The Hillary

  1. Event in the following waiver declaration is known as “The Hillary”
  2. I declare that I have fully read and understand the rules and conditions of this Event.
  3. I acknowledge that there are risks involved with participation in this Event and fully realise the dangers of participating in an event such as this and fully assume the risks associated with such participation and my wellbeing during the Event.
  4. I understand and agree that situations may arise during the Event, which may be beyond the immediate control of officials or organisers, and I must continually participate in a manner that does not endanger either myself or others.
  5. Neither the organisers, the sponsors nor other parties associated with the Event shall have any responsibility, financial or otherwise, for any risk incident that might arise, whether or not by negligence, from any direct or indirect loss, injury or death that might be sustained by me or any other party directly or indirectly associated with me, from my intended or actual participation in the Event or its related activities. I do therefore hereby on behalf of my heirs, executors, administrators and assignees release and forever discharge the organisers, sponsors of, landowners and any and all persons involved in the conduct of the event from any and all liability whatsoever or claims of damages or actions whatsoever (including negligence) in any manner arising out of my participation in the Event.
  6. I authorise my name, voice, picture and information on this entry form to be used without payment to me in any broadcast, telecast, promotion, advertising, or any other way pursuant to the Privacy Act 1993.
  7. I consent to organisers or suppliers filming me with an aerial quadcopter above or next to me while taking part in the event
  8. I agree to comply with the rules, regulations and event instructions of the Event.
  9. I consent to receiving medical treatment which may be advisable in the event of illness or injuries suffered during the Event.
  10. I have if relevant to this Event, made my team members aware of these conditions and have authority to sign on their behalf.
  11. I understand that I have rights under the Privacy Act 1993 to access and correct any information held about me.

The Official Important Stuff We Have To Say – Rules, Hazards and Risks Communication to Participants

Walking

The 80 and 34km courses are running events only. The 16km courses can be walked if you can complete the 16km within a 5 hour time limit.  All runners will walk the course at times (even the winner), especially the uphills and runners will probably walk more later in the event as fatigue sets in.

Compulsory Race Briefing

There will be a compulsory race briefing 20 minutes before each course start. Please ensure you are there to hear all the final information

Cut-Off’s

For the 80km course there will be a cut-off at Piha (45km) of 3pm (9 hours running time) and at Bethells (63km) of 6:30pm (12.5 hours of running time).

For the 34km course there will be a cut-off at Bethells (18km) of 5pm (6 hours of running time).

Runners may not continue on the 80 or 34km course if they fail to meet these cut-offs.  They must check into the timing station and must make their way to the finish by car or by transport provided by the race organiser after the last participant has arrived at that timing station. If a runner does make their own way to the finish by car they must notify an official at that timing station before leaving.

Pacers

Due to the limit in the number of participants on section of the track as imposed by the Auckland Council permit for the event there will be no pacers allowed.

Compulsory Clothing and Equipment

The safety of our participants is important to us.  The weather in the Waitakere Ranges is unpredictable and can change to varying extremes in a short space of time. The tracks are technical, demanding and isolated. For these reasons we insist every participant carries certain minimum clothing and safety equipment.

Each participant’s compulsory gear may be checked by race officials at registration and may be randomly checked during the event.  A participant found to not have an item of the compulsory gear may be penalised with additional time or disqualified.  It is good practice to carry this type of gear in training runs so you should have it lying around the house!

Each competitor must carry the following (relevant to the 80km and 34km courses): Whistle, wind and waterproof seam sealed jacket*, thermal gloves* and hat/Thir*, polypropylene or thermal long sleeve shirt, at least 1.5l of fluid, a survival blanket, a mobile phone and a first aid kit. A decent first aid kit must contain as a minimum: 4cm width crepe bandage OR tri-angular bandage, a non-adherent dressing or gauze pad, 20cm fabric plaster strip, 4 plasters.

* May be relaxed (not required) on the day, dependant on the weather.  You will be notified of this at race briefing.

This gear is compulsory for the 80km and 34km courses and recommended for the 16km course.

GEAR REQUIRED BY ALL FROM BETHELLS

  • All participants must have at least 1l of water with them as they leave the Bethells aid station.  This section of the course is very exposed and last year was extremely hot.  Many suffered from heat and lack of water.
  • Headlamps are required by all after 5pm.  If you have dropped headlamps at Huia from the mornings headlamp section then we will have these at Bethells for you to collect.

Performance rules

The purpose of these rules is to ensure the Event’s integrity as a test of individual performance, providing equal conditions for all.  At the same time some of the rules are in place as requirements for the Auckland Council permit to hold the event.  The guiding principles of the Performance Rules are as simple as: play fair, be safe, and respect the land.

  • Violations of any rules may be grounds for disqualification for one or more years, or other sanctions such as time penalties, fines, and/or disqualification from awards.
  • There will be no unofficial runners.
  • Each participant’s official race number must be worn prominently on the front of the body and must be easily visible at all times.
  • Participants must follow the marked trail at all times. Any runner departing from the official trail must return to the point of departure on foot before continuing.
  • All participants supporters or event related people shall use all available foot-washing stations to help mitigate the risk of spreading Kauri Dieback.
  • Each participant must complete the entire course under his own power. No physical or mechanical aids are allowed, including but not limited to ski poles, walking sticks or mountain bikes.
  • Except in case of medical emergency, participants may not accept aid or assistance in any form from anyone between aid stattions.
  • All cut-off times will be strictly enforced. Participants must be checked OUT of the aid station BEFORE the cut-off time. Participants returning to the checkpoint after the cut-off time will be pulled from the Event.
  • Littering of any kind is prohibited. Please respect the natural beauty of our trails and the right of everyone to enjoy them.
  • Participants must refrain from any act of bad sportsmanship.
  • Smoking is not permitted on any section of the course or along the trail.
  • Any participant who is unable to finish the run must personally inform the nearest aid station captain or the nearest checkpoint of their decision to withdraw and make sure their race number is recorded.  Participants who leave the course without turning in their race number will be classified as “lost,” thereby activating a search. Time spent searching for any such runner will be billed to the runner.
  • Be respectful of other users – such as recreational walkers, runners and mountain bikers.
  • No participants, supporters or event related people shall interfere with other public access to, and enjoyment of the Regional or Local Parks.  Participants, supporters or related event people shall ensure that access and egress for residents, businesses and emergency vehicles is available at all times; that the public is not unduly inconvenienced; and that public and private access ways are kept clear at all times.

What to do in an emergency or coming across and injured runner

In an emergency the participant shall give a series of short blasts on their whistle. Any person hearing a distress signal must abandon their course and help in any way needed.

If someone is hurt then wait for the next participant to arrive and send them forward (or backwards if closer) to the nearest marshal location or aid station. The marshal will make contact with the paramedics directly or via the Event Director/Managers. Once contacted wait at that point till the paramedic team arrives and lead them to the injured person.

In no circumstance leave the injured person alone.

Hazards and Risks

If an incident occurs – please contact one of the aid station staff, course marshal or Tail-end Charlie. They will radio one of the safety personnel to respond – or will call in an ambulance or helicopter.

The Hillary is a physically challenging event. Participation presents medical risks, many of which can be extremely serious or fatal.

Participation in this event is at the participant’s own risk. Although Event Management has medical personnel at various points along the course, the inaccessibility of much of the trail will make it difficult or impossible for medical assistance to reach the runner immediately.

Participants are encouraged to see their own medical doctor prior to the Event.  Participants should be knowledgeable about the stress effects attendant to participation in distance events.

It is important for each entrant to recognise the potential physical and mental stresses, which may evolve from participation in this Event. Participants may be subject to extremes of heat and cold, hypothermia, hyperthermia, dehydration, hypoglycemia, hyponatremia, disorientation and mental and physical exhaustion. Event Management and the medical staff strive to work with runners. They will do all they reasonably can to ensure “safe passage” to the finish, but ultimately runners must understand their own limitations.

Participants should appreciate the risks associated with participation in this event. Actions may have to be taken on your behalf under extreme time constraints and adverse circumstances. We will make reasonable efforts to give assistance whenever possible. Ultimately and primarily you are in charge. Be careful, be responsible, and do not exceed your own abilities and limitations.

Some of the main risks of the Event, but certainly not all of them, are listed. These should be understood and remembered by all participants, before and during the event. Please note that death can result from several of the risk conditions discussed below or from other aspects of participation in The Hillary.

Cars: There will be vehicle traffic parts of the course. Traffic management will be in place but roads are not closed and normal road rules apply.  You should be well aware of this when running on roads. Make sure you look both ways when crossing any roads.

Specific Hazards for 2014: None noted to date but will update you at the race briefing

Effects of Cold/Hypothermia: Although the event occurs in March, temperatures can still be extremes of hot or cold and may change from one to the other throughout the course of the event. Hypothermia is a potentially serious risk, especially running late in the evening through to early nightfall since one’s energy reserves will have been depleted from 14-16 or more hours of running. Hypothermia can strike very quickly, particularly when pace slows from exhaustion or injury. The initial warning signs of hypothermia often include lethargy, disorientation and confusion. The runner will feel very cold with uncontrolled shivering and may become confused, unaware of the surroundings, and may possibly be an immediate danger to himself. Staying well-nourished, adequately hydrated and appropriately clothed will help avoid hypothermia. It is important that runners have the required compulsory gear as outlined in above.

Use of Drugs: No drugs of any kind should be taken before, during or immediately after the Run! Many drugs can increase the risk of heat stroke. A partial list of problem drugs include NSAIDS (including Ibuprofen), amphetamines, tranquilizers, and diuretics.

Injuries From Falling: Falling is an ever-present danger on The Hillary, with potentially serious consequences. Much of the trail is narrow, some uneven and rutted patches occur and some of the trail goes along cliff tops.

Overuse Injuries: Obviously, innumerable overuse injuries can occur, especially in the knee and the ankle. Sprains and fractures can easily occur on these rough trails. Blisters may cause you to have a sore day or in severe circumstances may prevent you from finishing.

Common Fatigue: One of the dangers you will encounter is fatigue. Fatigue, combined with the effects of dehydration, hypothermia, hyperthermia, hyponatremia, hypoglycemia and other debilitating conditions can produce disorientation and irrationality.

Getting Lost: Although Event Management endeavors to mark The Hillary course, it may possible to lose the trail. If you believe at any time that you may not be on the correct trail, do not attempt to find your way cross country. If you are sure of your route, backtrack to where you last saw a trail marker and try to find other markers showing the direction of the trail. If you are unable to find your way, stay where you are! Wandering randomly will take you farther from the trail and reduce your chances of being found. If you do become injured, exhausted or ill, STAY ON THE TRAIL. You will be found there either by another runner, or the the Tail-end Charlie who follows the last runner during the event. If you feel dizzy, disoriented or confused, do not risk falling. Sit or lie down on the trail until you recover or are found. An unconscious runner even a few feet off the trail could be impossible to find until it is too late. If you are assisted by individuals who are not associated with Event Management and you elect to leave the trail, you MUST notify the official at the nearest aid station of your decision to withdraw. Participants who leave the course without turning in their race number will be classified as “lost,” thereby activating a search. Time spent searching for any such runner will be billed to the runner.

Difficulty in Gaining Access to or Locating Injured Participants: Much of The Hillary is remote and inaccessible by motor vehicle. Accordingly, in spite of the many layers of safety precautions instituted by Event Management (including radio communications, rescue helicopters on standby, paramedics at the event centre and basic first aid at marshal locations), there is absolutely no assurance that aid or rescue assistance will arrive in time to give you effective assistance should you become sick, incapacitated or injured.

Although medical and other personnel will assist you when possible, remember that you are ultimately responsible for your own well-being on the trail. Only you will know how your body and mind feel at any given time. Monitor yourself during the entire Event, and prepare yourself to drop out at the nearest check-point if you find it just isn’t your day. As you continue past each marshal location, be aware of the number of miles to the next one, realising that getting rescue vehicles into these areas can be difficult, if not impossible.

Aside from all that – have fun!